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Free Employee Status Change Form in PDF

The Employee Status Change form is a document used by organizations to formally record changes in an employee's work status. These changes may include promotions, demotions, transfers, or leaves of absence. Properly completing this form ensures that all personnel records are accurate and up to date, facilitating smooth HR processes.

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Similar forms

The Employee Status Change form is an important document used to officially record changes in an employee's status within a company. It is similar to several other documents that serve related purposes. Below are four documents that share similarities with the Employee Status Change form:

Employee Onboarding Form: This document is used when a new employee joins the company. Like the Employee Status Change form, it collects essential information about the employee, such as personal details and job title, to ensure proper record-keeping and compliance.
Termination Notice: When an employee leaves the company, a termination notice is required. This document, similar to the Employee Status Change form, officially records the change in the employee's status, detailing the reason for termination and the last working day.
Leave of Absence Request: Employees may need to take a temporary leave for various reasons. This request form documents the change in their availability and is similar to the Employee Status Change form in that it tracks modifications in the employee's work status.
Dirt Bike Bill of Sale: This essential document facilitates the legal transfer of dirt bike ownership in New York. To ensure a smooth transaction, individuals can utilize Fillable Forms for easy access to the correct format and information required for the sale.
Promotion Letter: When an employee receives a promotion, a promotion letter is issued. This document communicates the change in the employee's role and responsibilities, much like the Employee Status Change form, which records any updates to the employee's status within the organization.

Understanding these documents can help ensure that all changes in employee status are properly documented and managed, contributing to a smooth and efficient workplace environment.

Document Sample

Employee Status Change Form

Employee Name: ___________________________________________________ Social Security #: __________________________________

Address: ______________________________________________________________________________________________________________

DT #: ___________ Location Name: _________________________________ Position: ____________________________________________

Effective Date: ______/______/______		Date of Birth: ______/______/______ E-mail: ________________________________________

Employee Status
Type of Change:	New Hire		Rehire	Employee Status Change
Regular Full Time	(30 hours or more)		Hours per week: _________
Regular Part Time	(29 hours or less)		Hours per week: _________
Temporary	(Less than 6 months)		Hours per week: _________
On Call	(As Needed)

Salary Establishment/Change
Type of Change:		New Hire		Merit Increase		Promotion		Cost of Living		Other _______________________
New Pay Rate:	$__________________			per hour		Bi-weekly salary amount			Annual Salary $______________________
				(Non-Exempt)		(Exempt)			(If Exempt)
IF SCHOOL EMPLOYEE: ( If contracted teacher, please attach a copy of the contract)
# of Pays: _____________		First Check Date: ______/______/______						Final Check Date: ______/______/______


Status Change
Location Change (Transfer)				From_______________________________ To ________________________________
Position Change				From_______________________________ To ________________________________
Leave of Absence				From_______________________________ To ________________________________
Other				_______________________________________________________________________

Termination of Employment
Last Working Day: ______/______/______
Eligible for rehire?	Yes	No (if no, list reason) _______________________________________________________________
Select ONE reason for separation:
Voluntary:
Dissatisfied w/ job or company			Retirement		School		No Call/No Show			Better job/pay/benefits/hours
Medical-self or family			Relocating		Family issues		Other________________________________________________
Involuntary:
Poor performance				Gross Misconduct			Contract Ended			Unqualified for job
Violation of company policy/procedure				Unprofessional conduct			Other________________________________________________

Remarks:______________________________________________________________________________________________________________

_____________________________________________________________________________________________________________________

Parish/School/Agency Signature:______________________________________________________________ Date:_______________________

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Key takeaways

Here are some key takeaways about filling out and using the Employee Status Change form:

Complete All Sections: Ensure every section of the form is filled out completely. Missing information can delay processing.
Use Clear Language: Write clearly and avoid jargon. This helps HR understand your request without confusion.
Check for Accuracy: Double-check all details for accuracy. Incorrect information can lead to issues with your employment status.
Submit Timely: Submit the form as soon as a change occurs. Prompt submission ensures a smooth transition.
Keep a Copy: Always keep a copy of the completed form for your records. This can be helpful for future reference.
Follow Up: After submission, follow up with HR to confirm receipt and processing of your request.

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Instructions on How to Fill Out Employee Status Change

Completing the Employee Status Change form is an important step in ensuring that any changes to your employment status are accurately recorded. Once you fill out the form, it will be submitted to the appropriate department for processing. Make sure to provide all necessary information to avoid delays.

Begin by entering your personal information. This includes your full name, employee ID, and department.
Next, specify the type of change you are reporting. This could include a change in job title, department, or employment status.
Provide the effective date of the change. This should be the date when the change will take place.
In the next section, describe the reason for the change. Be clear and concise in your explanation.
Check the box that applies to you regarding benefits. Indicate whether your benefits will be affected by this change.
Finally, review all the information you have entered. Ensure that it is accurate and complete.
Sign and date the form at the bottom to certify that the information provided is correct.