Free Da 638 Form in PDF Make Your Document Now

Free Da 638 Form in PDF

The DA Form 638 is a document used by the U.S. Army to recommend individuals for awards and decorations. This form plays a critical role in recognizing the achievements and service of soldiers, ensuring that their contributions are formally acknowledged. It collects essential information about the nominee, the recommending party, and the justification for the award.

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Similar forms

  • DA Form 4187: This form is used for requests for personnel actions, similar to the DA 638 in that it requires detailed information about the individual and the reason for the action. Both forms track recommendations and approvals within the military.

  • DA Form 1041: Used for requests for awards and decorations, the DA 1041 shares the purpose of documenting achievements and justifications. It also requires signatures from recommending authorities.

  • DA Form 1256: This form is for requesting a certificate of achievement. Like the DA 638, it focuses on recognizing individual accomplishments and requires justification for the award.

  • DA Form 638-1: An older version of the DA 638, it served the same purpose of recommending awards but has been replaced by the current form. The structure and required information are similar.

  • Official Nycha Form: This important document facilitates communication with the New York City Housing Authority, helping residents and applicants to articulate their needs and requests effectively. Accurate completion is vital, and more information can be found at nyforms.com/official-nycha-template/.
  • DA Form 2446: Used for the Army Achievement Medal, this form is akin to the DA 638 in that it is specifically for award nominations and requires detailed descriptions of achievements.

  • DA Form 700-1: This form is for the Meritorious Service Medal. It parallels the DA 638 by documenting the service member's achievements and requiring endorsements from superiors.

  • DA Form 1059: This form is used for documenting completion of training courses. Similar to the DA 638, it records achievements and requires approval signatures.

  • DA Form 268: This is a flagging action form, which, while different in purpose, also involves documentation and recommendations from superiors regarding a soldier's status.

  • DA Form 7500: Used for the Army Reserve Components Achievement Medal, it shares a similar goal of recognizing service members’ contributions and requires detailed justification.

Document Sample

Key takeaways

Filling out the DA 638 form is an important step in recognizing the achievements of military personnel. Here are key takeaways to ensure the process is smooth and effective:

  • Understand the Purpose: The DA 638 form is used to recommend individuals for awards and decorations, documenting their achievements and service.
  • Gather Required Information: Collect all necessary details such as the nominee's name, rank, organization, and previous awards before starting the form.
  • Be Accurate: Ensure all information provided is correct. Inaccurate data can delay the processing of the award.
  • Use Specific Examples: When detailing achievements, include specific bullet points that highlight meritorious acts or services. This strengthens the nomination.
  • Check for Eligibility: Verify that the individual meets the eligibility criteria for the award as outlined in AR 600-8-22.
  • Consider Privacy: Be mindful of the Privacy Act. Disclosure of personal information is voluntary, but omitting it may cause delays.
  • Signatures Matter: Ensure that all required signatures are obtained from recommenders and approving authorities to validate the nomination.
  • Timeliness is Key: Submit the form promptly, especially if there is a proposed presentation date. Delays can impact the recognition.
  • Review Before Submission: Double-check the completed form for errors or missing information to avoid complications.
  • Follow Up: After submission, it may be beneficial to follow up with the approving authority to confirm the status of the award.

By adhering to these guidelines, you can effectively navigate the process of filling out and using the DA 638 form, ensuring that deserving individuals receive the recognition they deserve.

Instructions on How to Fill Out Da 638

Filling out the DA 638 form is an essential step in the process of nominating an individual for an award or decoration. This form collects necessary information about the nominee, the recommender, and the justification for the award. Ensuring accuracy and completeness is vital for timely processing.

  1. Complete Soldier Data: Fill in the nominee's name (last, first, middle initial), rank, Social Security Number (SSN), organization, branch of service, and date (in YYYYMMDD format).
  2. Specify Award Details: Indicate the period of the award by filling in the start and end dates. Check the appropriate boxes for interim award and posthumous status, if applicable.
  3. Fill in Recommender Data: Provide your name, title or position, address, rank, and signature. Ensure this information is accurate and complete.
  4. Detail Justification and Citation: In the designated section, list specific achievements that justify the award. Use bullet points for clarity and ensure each example highlights meritorious acts or service.
  5. Complete Recommendations/Approval Section: This section requires signatures and dates from various authorities. Ensure that each authority certifies the nominee's eligibility and that all information is correct.
  6. Fill in Orders Data: Provide details about the issuing authority, including name, rank, title, and signature. Include the permanent order number and the date of approval.
  7. Review the Form: Before submission, carefully review the entire form for any errors or missing information. Accuracy is crucial to avoid delays.